Rules 2016

X-PYR 2016, RULES AND REGULATIONS

v20160619
Rules are subject to change without notice before the start of the race.

1.   SUMMARY

1.1   The X-Pyr is a flying and hiking competition, inspired by the Red Bull X-Alps, in which a selected number of teams, comprised of one pilot and one assistant, will take part.

1.2   The objective is to cross the Pyrenees, from west to east, starting at the Bay of Biscay and finishing by the Mediterranean. The first one to achieve this objective, just by flying a paraglider and on foot, will be the winner

The organisation will establish a number of compulsory  turnpoints of different radii, that the pilots will have to reach. (see art. 10.2.)

1.3   Every decision about the race will be made by the race committee.

1.4.  English rules will prevalece in case of doubt between both translations of rules.

Any questions about the race should be forwarded to the technical director, Íñigo Redín


2.   ENTRY REQUIREMENTS

2.1   From all pre-registered teams, only the ones selected by the organisation will be able to take part.

2.2   The participants will register as a team. The teams must be comprised of one pilot and one assistant. Teams made up by only one member will not be accepted.

2.3   All team members have to be highly qualified to take part in the competition.

2.4   It is compulsory to have a pilot’s license to be able to take part as such.

2.5   Assistants are allowed to fly if they wish, but to do so they must have a pilot license, as well as suitable experience and equipment. Compliance with those requirements will be assessed by the organisation before the race starts.

2.6   Every pilot (and the assistants that wish to fly along the race) must have third party liability insurance, as well as accident and rescue insurance, which will have to cover costs such as medical treatment, hospital use and emergency rescue, including helicopter rescue anywhere along the course.

Proof of insurance policies will be verified before the start of the race. They will have to be written either in english or spanish. The organisation can provide this insurance to the interested teams.

NO TEAM WILL BE ALLOWED TO ENTER THE COMPETITION WITHOUT THE REQUIRED INSURANCE

2.7 All teams (both pilots and assistants) must sign a disclaimer provided by the organisation as well as an agreement to the use, publishing or reproduction of their names and image.

2.8 Teams must be self-sufficient during the competition. From food provisioning to every other need they have except for the materials and support provided by the organisation for the race.

2.9 It is compulsory to have paid the registration fee before the deadline indicated by the organisation.
In case of withdrawal after the 10/05/2016, the organisation will not refund the amount of the registration fee except if the team provide enough proofs of the reasons of the withdrawal.


3.   SELECTION

3.1   The number of teams is limited to a maximum of 37, however, that number could be modified if the organisation deems it appropriate.

3.2   The organisation will decide upon the teams selected.

 

4. RACE SCHEDULE

4.1   15th-16th july 2016: Interviews with the teams. Equipment tests and verifications. Meetings with the teams.

4.2   11:00 17th july 2016: Official start of the race

4.3   End of the race. A team will finish the race when it reaches the goal located in El Port de la Selva. The rest of the teams will have up until 22:30 the following day to finish the race or get as close as possible to El Port de la Selva. After that time the race will be considered finished, but never before day 23th at 22:30 (minimum duration of the race).
Individual timing will be stopped when reaching Sant Pere de Rodes turnpoint (B7).

There will be a 11 days deadline to finish the race (28th july, 11:00h). This deadline will not be extended under any circumstances.
If no teams have finished the race by then, they will score according to their positions at that date and time.

4.4   We request all team members to attend the prize giving ceremony. It will be held the evening after the end of the race (understanding as such 24 hours after the winner’s arrival at goal)


5. TERMS AND CONDITIONS

5.1   A team is made up by 2 contestants: one Pilot and one Assistant. Each pilot can choose his/her own assistant during registration. The assistant can’t be replaced while the race is still on, unless the organisation authorises it, or due to unforeseen circumstances.

5.2   During the race the pilot must fly or walk carrying a minimum amount of equipment. Any other means of transport is strictly forbidden. Not compliance with this rule will mean immediate disqualification.

5.3   The pilot must fly in aerological conditions adapted to its level of pilotage and his fatigue. He is responsible for his choices, and undertakes not to expose themselves physically.

5.4   During the obligatory rest break between 22:30h and 5:30h, the pilot will not be able to move any further than a 250m ratio circle with center at the last position registered when the rest break began. Failing to comply with this rule could mean up to 24h penalty.

5.5   The assistant will be able to use any means of transport, but will not be able to fly anywhere near his/her team mate.

5.6  The team's vehicle can only be driven by the assistant.

5.7   The team is responsible for the battery recharge of their live-tracking devices. The loss of tracking signal due to empty batteries will mean a time penalty.

5.8   The assistant must be contactable by phone or other means 24h a day

5.9 All teams must show willingness and respect towards the media (competition’s own or external), trying to facilitate their work as much as possible, for the sake of the race’s promotion.

5.10  Every team must insert daily updates on the web. They can do it by video, photos, sms, voice recording, etc. Pilots must send at least one blog entry, 2 photos or one video every day.
Failing to comply with this rule can result in a penalty of up to 6h.

5.11  The video material sent should not be shorter than 5 minutes every 48 hours. The recorded material can be handed out at a meeting point agreed between the assistant and a member of the organisation.

Failing to comply with this rule can result in a penalty of up to 6h.

In addition, teams must to a weekly update about their activities from, at least, one month before the start of the race on the 17th of june. These updates will be made by a channel specified by the organisation

5.12   Every team must be prepared to have regular check-ups along the race. During these compulsory and random check-ups, all the team’s equipment and transportation can be tested.

5.13  Team members can be asked to undergo a drug test. If they refuse, or the test is positive, they will be instantly disqualified from the race , and the person who has broken this rule will be banned from participating in the next editions of the X-Pyr.

The organisation will be able to check for prohibited substances included in the list by the World Anti-Doping Authority (WADA), available for reference at: www.wada-ama.org.

5.14   The minimum penalty for breaking any of the competition’s rules will be 3h.

5.15   Any pilot or team will be able to quit the race any time, informing the organisation of it.

5.16   The organisation can change any rule before the race starts, in which case it will be notified, previous to its implementation, to the competitors.

5.17   Pilots with a penalty will have to add that to the obligatory resting time. No compliance with this rule will mean immediate disqualification. If a team reaches goal before the next rest break, the penalty time will be added to the goal time.

5.18   The organisation can put pressure on a team, or even disqualify them, at any time if it is deemed that their safety is compromised.

5.19  The race can only be cancelled by the organisation.

6. FLYING RULES

6.1  All pilots must respect the Visual Flight Rules (VFR). Any pilot who doesn’t comply with these rules will be legally liable for the consequences of those actions.

Flying between 21:15h and 7:00h will not be allowed.

If there is enough evidence of a pilot flying into cloud, he/she will be penalised. The type of penalty applied will be decided by the organisation.

Flying over forbidden areas will carry a penalty that could range between 24h to immediate disqualification.

The flying altitude is verified with the life tracking system. If the organisation needs to check a backup track to confirm the altitude rule violation, GPS height will be used.

The flight track will be verified with the GPS track log. The exact location of the prohibited areas will be published before the start of the race. The organisation will provide documents about forbidden areas to all teams.

6.2   Take off must be unaided. Only for security reasons the pilot or the wing can be held, and only by hand. No winching or dragging system is allowed. Failing to comply will this rule will result in disqualification.


7. EQUIPMENT

7.1   The X-Pyr is a cross country flying race, therefore the use of paragliders with 16m2 or less (speedgliding) is prohibited. Its is also prohibited to fly with paragliders which have a wing load higher than 6Kg/m2, and tandem gliders.

All flying equipment must be homologated and must comply with the latest edition of the following certification standards (any of them):

Paraglider: EN 926-2 and 926-1 or LTF 91/09 (including CCC FAI class), having aspect ratio under 7,2.
Harness: EN 1651, LTF03 or LTF 91/09
Emergency parachute: EN 12491 or LTF 91/09
Helmet: EN 966, SNELrs98 (Snow sports), EN1077/ASTM F2040 (Snow sports)

Both the pilots and the assistants that wish to fly, have to hand over the documents that prove the certification of all the equipment they are planning to use. The full equipment list must be handed over before the 1st of july 2016.

7.2   The pilot should always walk/fly with a minimum amount of equipment.

Basic equipment

  • Glider
  • Harness
  • Emergency parachute
  • Helmet
  • Mobile telephone
  • Live tracking device (provided by the organisation)

7.3  Every pilot will carry one device for the GPS tracking (mobile and satellite phone based tracker) The tracker will be provided by the organisation. The teams are to be responsible for the operation and care of that equipment. The organization could request a deposit for those trackers. 
The assistant will also carry a tracker device.

7.4  As well as the live-tracking GPS, every pilot must carry his/her own GPS to record the track. Each team will be responsible of their own tracks.

The track will be used to validate the flight/walk if it conforms to the following requirements:

  • The file has satellite altitude
  • The track file has digital signature
  • It comes with a cable which allows it to dump the information into a PC (the software used to download the tracks will be GPSDump).

7.5  Any pilot that fails to carry the basic equipment at all times, will be disqualified.

7.6   The basic equipment can’t be modified during the course of the race unless all the equipment or part of it suffers damage or gets stolen, and always giving prior notice to the organisation.

7.7  The organisation will check all the teams’ equipment before the start of the race. As a reminder, they can never exceed their glider and emergency parachute’s weight limit.


8. BRANDS AND LOGOS

8.1   The teams will appear wearing the official clothing in all the pictures, videos or any appearance on tv or magazines. Failing to comply with this rule may mean a time penalty.

8.2   The lycra top will always have to be worn over the other pieces of clothing when flying. Failing to comply with this may mean a time penalty. Pilots can place their own sponsors on the t-shirt’s sleeves, always making sure that the competition official publicity is perfectly clear and visible.

8.3   The helmet must show the competition logo. Pilots must reserve a 10x10cm space at the front of the helmet to place the sticker provided by the organisation. There is a 5cm area around it where no other stickers are allowed.


9. ROUTE

9.1   Each team  will choose its own route but the official turn points given by the organisation must be reached in the right the order described in section 10.2. This can be achieved either by flying or walking, except those which are specifically requested to be made on foot.

9.2  The obligatory turnpoints are:

  • Start: Hondarribia (beginning of timed section)
    Coordinates: 43.378709º N, 1.796020º W
  • TP1: Larun
    Coordinates: 43.309111º N, 1.635409º W
    Pilots must walk across the gate on the summit.
    If it is flyable, the organisation will mark the take off.
  • TP2: Orhi
    Coordinates: 42.988113º N, 1.005943º W
    100 m radius
  • TP3: Anayet
    Coordinates: 42.781424º N,  0.455415º W
    400 m radius
  • TP4: Peña Montañesa
    Coordinates: 42.490226º N, 0.199227º E
    1000 m radius
  • TP5: Ceciré
    Coordinates: 42.757425º N, 0.537662° E
    400 m radius
  • TP6: Berguedà
    Coordinates: 42.248419º N, 1.885515° E
    Pilots must walk across the gate on the waypoint.
  • TP7: Canigó 
    Coordinates: 42.519159° N,  2.456149° E
    3000 m radius
  • TP8: Santa Helena de Rodes (end of timed section)
    Coordinates:  42.326468° N,  3.160184°E
    Pilots must cross a signposted area on foot
  • Goal: El Port de la Selva
    Coordinates:  42.336152°º N,  3.201039° E

The organisation will provide the teams with the exact coordinates of the turnpoints.

9.3   Pilots are not allowed to walk on motorways and dual carriageways, or through tunnels connecting valleys.


10. ROUTE DOCUMENTS

10.1   The live tracking device sends information to the internet where the pilot’s location can be seen in real time. This track is used as verification of the pilot’s route.

11.2   The organisation can ask the pilot for the backup track any time they want.

10.3   The backup track must have a minimum interval of 5 seconds between points if it's flying or 15 seconds if it's walking.

10.4   A track will be considered valid if it fulfills these conditions:

  • Every time a new track is started the pilot shouldn’t be any further than 250m from the last point of the previous track.
  • It should have no trackpoint areas that last longer than 5 minutes.
  • On the ground it shouldn’t show an average speed of over 20 Km/h for more than 10 minutes
  • In flight it shouldn’t show an average speed of over 70 Km/h for more than 20 minutes.
  • The track log must show that no restricted areas have been entered. Any track with missing points close to a restricted space and suspected of having entered a prohibited area will receive a 24h penalty or even disqualification, unless the backup track proves otherwise.
  • To take into account the GPS’s precision error, a margin of 100m will be added inside the prohibited areas. Entering this tolerance threshold will mean a 12h penalty, being disqualification the penalty for entering the forbidden area.

Zonas balizas_EN

  • The red line shows a track that implies a minimum penalty of 24h, or even disqualification. Even when no track points can be seen inside the prohibited area, the track log shows without a doubt that it enters that area.
  • The orange line shows a track that has entered the error threshold area. Therefore, the pilot would receive a 12h penalty.
  • The green line shows a clear track.
  • When differences can be found between the main track and the back up track, the least disadvantageous option for the pilot will apply.

10.5   Any team that fails to comply with these rules about route verification could be subject to penalties defined by the organisation.

10.6   If a pilot can not show proof of the route or a completed track, he/she will lose the time equivalent to the no-tracklog section. In this case that time will be the penalty to be applied after the following rest break.
If it is suspected that, during that time without tracklog, the pilot has used unacceptable transport means, the track will be retraced to the last point before the track log disappears. If it is finally confirmed, the team will be expelled from the race.

10.7   Each team is advised to practise with their tracklog systems, to use them and test them so they can foresee possible incidents during the race.

10.8   All tracks must be saved in a format compatible with the organisation’s instruments and take into account that they must record not only when flying but also on land.

10.9   All GPS backup tracks must have the WGS 84 Datum on.

10.10   As soon as the race is over. The competitors will get their final positions according to the time* they take to reach the goal or the distance (in Km**) that they have left.

*Time will be taken from the start in Hondarribia to the arrival at turnpoint B7 - Santa Helena de Rodes
**Distance in Km: It refers to the pilot’s position in relation to the goal and passing through the turnpoints (the ratio) which weren’t achieved. A pilot who has achieved a greater number of turnpoints will have a better position than another one who hasn’t, even if the latter is closer to goal


11. ROUTE EVALUATION

11.1   Every team has to be able to hand a completed track log in.

11.2   Routes will be evaluated on a daily basis, based on the online track. If it can be seen that the online track breaks any of the rules, the pilot must be able to send the backup track to the organisation within 12 hours from the moment the track is requested.

11.3   If there is any kind of irregularity on the pilot’s online track, a special icon will appear on the website